For videographers
Production management, built for videographers
SetFlow adapts to how motion shoots actually run, call sheets, production schedules and crew up front, then estimate, contract, deliver and invoice without leaving the project. One branded client portal handles every approval, signature, payment and final delivery.
Free for 14 days · No credit card required
Role-aware workspace
A workspace that leads with the shoot day
Tell SetFlow you shoot video and the workspace leads with the shoot day. Call sheets, production schedules and crew come first, and your getting-started checklist runs call sheet to schedule to crew to estimate to contract to invoice, the exact order a shoot moves through. Tips and templates are tuned to video production, and your inquiry form arrives pre-set to a video production so new leads land in the right shape.
- Workspace leads with call sheets, production schedules and crew
- A getting-started checklist that follows the shoot, call sheet, schedule, crew, estimate, contract, invoice
- Role-aware tips and templates built for video production
- Inquiry form pre-set to a video production so leads arrive ready to plan
Call sheets
Publish a call sheet the crew can trust
Plan the shoot day, then publish a call sheet that carries what the crew needs on set. Each sheet pulls in the day's weather, sunrise and sunset times, every location and the nearest hospital, alongside the crew's call times. It's the single published link your crew opens the night before and the morning of the shoot.
- Weather plus sunrise and sunset times on every call sheet
- Every location and the nearest hospital, ready for the whole crew
- Crew call times laid out for the shoot day
- One published link your crew opens on set
Crew
Book crew with rates and call times
Build the crew for each shoot and book them with their rates and call times attached. Those call times land on the call sheet you publish, and crew sits alongside your call sheets and production schedule in the same project, so the plan and the people stay in one place. It's a single source of truth for who's on the day, with no spreadsheets and no re-typing names across documents.
- Book crew with their rates and call times in one place
- The call times you book land on the published call sheet
- Crew, call sheets and the production schedule live in one project
- One source of truth for who's on the shoot day
Estimates to invoices
Estimate, contract and invoice without switching tools
Once the day is planned, keep moving down the same line: estimate the job, send the contract, deliver, then invoice, all inside the project. You're not rebuilding the job in another app or chasing paperwork across a stack of tools. The money side lives right next to the shoot it came from.
- Move from the planned shoot straight into the estimate
- Send the contract for signature in the same project
- Invoice when the work is delivered
- Estimate, contract and invoice all in one place
Client portal
One branded portal, no client login
Every approval, signature, payment and final delivery happens in a single branded client portal, and your client never creates an account. They open one link, approve the estimate, sign the contract, pay the invoice and download the final deliverables in the same place. It's your studio's brand wrapped around every step the client sees.
- Approvals, signing, payment and final delivery in one portal
- No client login, just a single branded link
- Your studio's brand on everything the client touches
- Final deliverables handed off where they approved and paid
Frequently asked questions
Yes. When you set your discipline to video, the workspace leads with call sheets, production schedules and crew, and your getting-started checklist runs call sheet, schedule, crew, estimate, contract, invoice, the order a motion shoot actually moves through.
Each published call sheet carries the day's weather, sunrise and sunset times, every location and the nearest hospital, plus the crew's call times. You plan the shoot day and publish one link the whole crew can open on set.
Yes. You book crew with their rates and call times, those call times land on the call sheet, and crew sits alongside your call sheets and production schedule in one project, so the plan and the people stay in sync.
No. Approvals, signing, payment and final delivery all happen in one branded client portal with no client login. Your client opens a single link to approve the estimate, sign the contract, pay the invoice and download the final deliverables.
SetFlow gives every user a role-adapted experience. As a videographer you get tips and templates tuned to video production, a workspace that leads with the shoot day, and an inquiry form pre-set to a video production so new leads arrive ready to plan.
Ready to simplify your next production?
Set up takes minutes. Start with your very next inquiry and let the rest follow.
Free for 14 days · No credit card required