Call-outs & crew
Book your crew from pending to paid
Production crew management that runs on a clear pipeline. Book MUAs, gaffers, stylists and producers with role, rate and call time, and track every seat from invite to paid, with confirmations flowing straight into your call sheet and budget.
Free for 14 days · No credit card required
Partner directory
One directory for every creative partner
Keep your MUAs, hairstylists, gaffers, stylists, digitechs, retouchers and producers in one reusable directory instead of scattered across texts and spreadsheets. Every partner you have worked with stays a click away, ready to book onto the next production. Build the relationship once, then reach for the right person the moment a job lands.
- A reusable roster of MUAs, hair, gaffers, stylists, digitechs, retouchers and producers
- One source of truth for your creative partners across every production
- Reach for a trusted name instead of rebuilding your crew list each shoot
- Book directly from the directory onto any production
Per-production booking
Book with role, rate and call time
Book any partner onto a production with their role, their rate and their call time attached. Each booking then runs its own status pipeline (pending, invited, confirmed or declined, completed, and finally paid) so you always know exactly where every seat stands. No more guessing who has said yes and who is still open.
- Attach role, rate and call time to every booking
- A clear status pipeline: pending, invited, confirmed or declined, completed, paid
- See at a glance which roles are confirmed and which are still open
- Track each booking from first invite through final payment
Login-free confirm page
A confirm page built just for them
Booked crew get a private confirm page scoped to only their booking, no account, no password, no login to set up. They see the role, rate and call time you offered and accept or decline in writing, right there. You get a clear, recorded answer instead of a missed call or a maybe.
- A login-free page scoped to a single crew member's booking
- Crew accept or decline in writing, on the record
- No account or password for your partners to create
- Written confirmations replace chasing texts and voicemails
Straight into the shoot
Confirmations flow into your call sheet and budget
The moment a partner confirms, they seed your call-sheet contacts automatically, no re-typing names, roles or call times. The same confirmed rate feeds your budget actuals, so the money side stays honest as the crew locks in. Booking, call sheet and budget stay in sync without a second round of data entry.
- Confirmed crew auto-populate your call-sheet contacts
- Booked rates feed straight into your budget actuals
- No re-typing crew details across documents
- Booking, schedule and spend stay in one connected flow
Human by design
People, not automation, and never shown to clients
Crew is deliberately human: there is no generative automation on these screens, because who you hire is a judgment call, not a suggestion. Your crew details also stay entirely on your side, rates, contacts and bookings are never exposed to the client portal. Your clients see the polished production; your crew arrangements stay yours.
- No generative automation on the crew screens, every booking is your call
- Crew rates and contacts never appear in the client portal
- A clear wall between your hiring decisions and what clients see
- Built for the human judgment that casting a crew requires
Frequently asked questions
Any creative partner you work with, MUAs, hairstylists, gaffers, stylists, digitechs, retouchers and producers all live in one reusable directory. You book them onto a production with a role, a rate and a call time, then reuse the same directory on your next job.
No. Booked crew get a login-free confirm page scoped to just their booking, with no password or account to set up. They review the role, rate and call time and accept or decline in writing.
A confirmed booking automatically seeds your call-sheet contacts and feeds your budget actuals, so you never re-type crew details. The booking also moves along its status pipeline, from confirmed toward completed and paid.
No. Crew details, including rates and contacts, are never exposed to the client portal. Your hiring and your numbers stay entirely on your side.
No, crew is deliberately human. There is no generative automation on these screens; every booking, rate and call time is your decision. SetFlow just tracks the pipeline so you can focus on who to bring on.
Ready to simplify your next production?
Set up takes minutes. Start with your very next inquiry and let the rest follow.
Free for 14 days · No credit card required