For producers & production companies
Run the whole production from one workspace
SetFlow gives producers a single place to move a job from first inquiry to final delivery, estimates, schedules, crew, budget, and a branded client portal, all pulling in the same direction.
Free for 14 days · No credit card required
Built around your role
A workspace that opens on the work in front of you
SetFlow adapts to how producers actually run a shoot. The workspace pulls crew and scheduling forward, so the tools you reach for every day sit where you expect them. Recommendations lead with call sheets, crew, and estimates, and add budget when you're running a production company or agency.
- Crew and scheduling surfaced first, not buried in menus
- Recommendations that lead with call sheets, crew, and estimates
- Budget tools added for production companies and agencies
- One role-adapted home for the whole production
Pipeline
From inquiry to booked, without the guesswork
Every job moves through one clear pipeline, from the first inquiry to a booked production. You always know which projects are live, what's waiting on you, and what's ready to schedule. And because the pipeline lives in the same workspace as your schedules and crew, a confirmed job sits right next to the planning you'll build from it.
- Track each job from inquiry to booked in one view
- See what's live and what's waiting on you at a glance
- Move a project forward the moment it's confirmed
- Scheduling and crew in the same workspace as the pipeline
Money
Estimates, contracts, and budget vs. actuals
Send estimates and contracts from the same place you're managing the shoot, so numbers and scope stay in step. Once you're in production, track budget vs. actuals per category to see where the money is really going. Production companies and agencies get budget built in, so the estimate you sent and the costs you're carrying sit side by side.
- Build and send estimates tied to the project
- Contracts that keep scope and price in one place
- Budget vs. actuals broken out per category
- Catch overruns while the shoot is still moving
Schedule & crew
Production schedules, call sheets, and crew you can count on
Build production schedules and publish call sheets straight from the project, so the whole unit is working from the same day. Book crew through a confirm-in-writing pipeline, so a yes is an actual, recorded yes, not a maybe you have to chase. When plans shift, everyone works from the current version.
- Production schedules and call sheets built from the project
- Crew booking with a confirm-in-writing pipeline
- Written confirmations, so a yes is on the record
- One current schedule for the whole unit
Client portal
One portal from first approval to final delivery
Your client gets a single branded portal where they approve, sign, pay, and download, with no login to create. Everything they need lives in one place, and final delivery lands in the same portal they've been working in all along. You look organized because you are.
- One branded portal for approvals, signatures, and payment
- No login required, nothing for your client to set up
- Final files delivered where they signed and paid
- One place for the whole engagement, start to finish
Explore the rest of SetFlow.
Frequently asked questions
Both. The workspace adapts to your role, it pulls crew and scheduling forward for every producer, and adds budget tools when you're running a production company or agency. You get the same pipeline from inquiry to booked either way.
Crew booking runs through a confirm-in-writing pipeline. You send the booking, and the crew member confirms in writing, so every yes is recorded rather than chased down. Once confirmed, that crew is on the record for your production schedules and call sheets.
Yes. SetFlow tracks budget vs. actuals per category, so you can see where the money is going while the production is still moving. Budget is included for production companies and agencies, right alongside your estimates and contracts.
No. Your client works in one branded portal with no login, they approve, sign, pay, and download final delivery from one place. There's nothing for them to set up.
The whole production: the pipeline from inquiry to booked, estimates and contracts, production schedules and call sheets, crew booking with confirm-in-writing, budget vs. actuals per category, and final delivery, all in one workspace.
Ready to simplify your next production?
Set up takes minutes. Start with your very next inquiry and let the rest follow.
Free for 14 days · No credit card required