For photographers
Studio software built for photographers
SetFlow adapts to how you shoot. The workspace leads with galleries, proofing and delivery, then runs the whole client loop (from a branded estimate to a password-protected download) in one place.
Free for 14 days · No credit card required
Role-adapted workspace
A workspace that leads with your galleries
SetFlow reshapes itself around a photographer. Your workspace opens on galleries, proofing and delivery instead of burying them, and the getting-started checklist walks you in the order you actually work: gallery, then delivery, then estimate, contract and invoice. Deterministic, role-aware tips and templates sit alongside every step, so the next move is always obvious. Nothing here is generic project software bent to fit a shoot, the whole surface is tuned to how you deliver images.
- A getting-started checklist ordered for photographers: gallery to delivery to estimate to contract to invoice
- Deterministic, role-aware tips, like a nudge to set a selection limit so clients don't over-pick
- Templates ready to go, including an inquiry form pre-set to a photo shoot
- Practical prompts such as bundling licensing into your estimate, one step at a time
Estimates and contracts
Branded estimates with licensing built in
Quote the way photographers actually charge. Build a branded estimate with licensing bundled right into the line items, then send a contract your client can e-sign in the same flow. The estimate carries your studio's look, so the first thing a client sees reads like your business, not a generic template. Approve the estimate, sign the contract, and the job keeps moving as one connected loop.
- Branded estimates that bundle licensing into the numbers your client sees
- A contract to e-sign, kept in step with the estimate
- Your studio's branding on the client-facing estimate
- One connected flow from quote to signature
Client portal and payments
One private portal your client just opens
Your client gets a single private portal for the whole engagement, no account to create, no password to remember, no friction that stalls a booking. From there they approve the estimate, sign the contract, review proofs and collect the final files. When it's time to get paid, take payment by card or record a manual payment you collected another way, and watch the job close out cleanly.
- One private client portal for the entire loop
- The client never makes an account, they just open a link
- Get paid by card, right inside the portal
- Record manual payments to keep every job's ledger complete
Proofing
Proofing with a selection limit and pinned comments
Proofing galleries are built for the way real selections happen. Set a selection limit so clients pick within the package instead of over-picking, and let feedback land as pinned comments right on the frame, so there's no guessing which shot a note refers to. Run retouch rounds from the same gallery, keeping every revision tied to the image it belongs to. The back-and-forth stays organized instead of scattered across email.
- A selection limit that keeps clients inside their package
- Pinned comments anchored to the exact frame
- Retouch rounds managed from the same gallery
- Feedback and revisions kept together, not lost in email threads
Delivery
Final delivery with passwords, expiry and tracking
When the images are ready, deliver them with control. Protect the final gallery with a password, set an expiry so links don't live forever, and track downloads so you know exactly when your client has the files. Delivery lives in the same client portal as everything else, so the handoff is the natural end of the loop rather than a separate tool you have to bolt on.
- Password-protected final delivery
- Set an expiry so download links don't stay open indefinitely
- Download tracking, so you know when the client has the files
- Delivery in the same portal as the estimate, contract and proofs
Frequently asked questions
No. Your client works from one private portal by opening a link, approving the estimate, signing the contract, reviewing proofs and collecting the final files. There's no account to create and no password for them to manage, which keeps bookings from stalling at the first step.
You can take payment by card directly inside the client portal, or record a manual payment you collected another way. Either path keeps the job's record complete, so every booking closes out with a clear ledger.
Yes. Set a selection limit on the proofing gallery so clients choose within their package. SetFlow even surfaces this as a role-aware tip, and feedback comes back as pinned comments anchored to the exact frame, so selections and notes stay unambiguous.
Your workspace leads with galleries, proofing and delivery, and the getting-started checklist follows the order you work: gallery, delivery, estimate, contract, invoice. You also get deterministic, role-aware tips and templates, like an inquiry form pre-set to a photo shoot and a prompt to bundle licensing into your estimate.
Everything from first inquiry to final files: a branded estimate with licensing, a contract to e-sign, one private client portal, proofing galleries with a selection limit and pinned comments, retouch rounds, and final delivery with passwords, expiry and download tracking.
Ready to simplify your next production?
Set up takes minutes. Start with your very next inquiry and let the rest follow.
Free for 14 days · No credit card required